Grab-n-Go Swim Meet ADMIN Downloads

Sometimes at swim meets, changes need to be made in the computer meet database.  This form provides a written record of the requested change and required approval.  When presented with a completed form, including approval the admin official or computer operator makes the change in the computer. If desired, a record of the change may be kept on the Scratch Record. Once properly recorded the Computer Change Form is filed with meet paperwork.

This is a generic Computer Change Form. The pdf format makes it quick and easy to print and use. Not all meets use this form.

To get links to other swim meet admin files and learn more about swim meet reports and forms, see Swim Meet Reports and Forms Overview

Click for a mobile-friendly Swim Meet Admin List.

Sometimes at swim meets, changes need to be made in the computer meet database.  This form provides a written record of the requested change and required approval.  When presented with a completed form, including approval the admin official or computer operator makes the change in the computer. If desired, a record of the change may be kept on the Scratch Record. Once properly recorded the Computer Change Form is filed with meet paperwork.

This is a generic Computer Change Form. The Microsoft Word format makes it easy to modify if desired. Not all meets use this form.

To get links to other swim meet admin files and learn more about swim meet reports and forms, see Swim Meet Reports and Forms Overview

Click for a mobile-friendly Swim Meet Admin List.

At a swim meet, an admin official or computer operator sometimes keeps a running record of disqualifications. This is a generic Disqualification Record. The PDF format makes it quick to print and use. Not all meets use this form.

If officials use radios at the swim meet, the DQ Record can be used to record calls heard and track whether or not the call was accepted. Admin personnel can then review the log before finalizing event results to ensure all potential DQ’s have been appropriately closed. If using the log in this way, add titled columns as needed, especially if multiple administrative personnel will be using the same log.

To get links to other swim meet admin files and learn more about swim meet reports and forms, see Swim Meet Reports and Forms Overview

Click for a mobile-friendly Swim Meet Admin List.

Governance Tip  Governing bodies have different ways of recording disqualifications (DQ’s.)  If needed, contact the meet referee, or applicable meet governing body, for more information on how to record DQ’s.

At a swim meet, an admin official or computer operator sometimes keeps a running record of disqualifications. This is a generic Disqualification Record. The Microsoft Word format makes it easy to modify if desired. Not all meets use this form.

If officials use radios at the swim meet, the DQ Record can be used to record calls heard and track whether or not the call was accepted. Admin personnel can then review the log before finalizing event results to ensure all potential DQ’s have been appropriately closed. If using the log in this way, add titled columns as needed, especially if multiple administrative personnel will be using the same log.

To get links to other swim meet admin files and learn more about swim meet reports and forms, see Swim Meet Reports and Forms Overview

Click for a mobile-friendly Swim Meet Admin List.

Governance Tip  Governing bodies have different ways of recording disqualifications (DQ’s.)  If needed, contact the meet referee, or applicable meet governing body, for more information on how to record DQ’s.

The right to protest a swim meet call or official decision is important. Use this form to get a formal, written protest. Find out how to make the process more effective — and civil — in your area in the post, Swim Meet Protest: One Way to Handle.

The right to protest a swim meet call or official decision is important. Use this form to get a formal, written protest. This version is easy to edit. Find out how to make the process more effective — and civil — in your area in the post, Swim Meet Protest: One Way to Handle.

Both novice and experienced swim meet admin people love this free checklist. Why? Ease of use, simple cues for printing reports, and delegation support. Click for the mobile-friendly Swim Meet Admin Checklist.

Help for those who process times at swim meets. What if a pad or backup button is missing? Get concise tips to process timing discrepancies correctly. Tips comply with USA Swimming rules as of May 2022. Verify compliance with governing body rules before using. Click for the mobile-friendly Swim Meet Timing Adjustments Tip Sheet.

Processing entries for a swim meet? Beginners and pros all love the Swim Meet Entry Processing Record. Use it to keep track of where each entry (or team) is in the entry process. Modify this Excel version as needed to match your process. For instructions on how to use it, see the post, Using a Swim Meet Entry Processing Record.

Finally, a quick and easy way to reduce costs and waste at swim meets. This free counter helps get the right type of heat sheets for the right people.

Click Swim Meet Admin Tools: Heat Sheet Counter for tips on using the file.

Finally, a quick and easy way to reduce costs and waste at swim meets. This free counter helps get the right type of heat sheets for the right people. This version does the math for you!

Click Swim Meet Admin Tools: Heat Sheet Counter for tips on using the file.

It’s one thing to have a Colorado Timing System to time your swim meet, it’s another to have an operator who can run it correctly. This tip sheet can help! Click for a mobile-friendly Colorado Timing Console Tip Sheet.

It’s one thing to have a Colorado Timing System to time your swim meet, it’s another to have an operator who can run it correctly. This tip sheet can help! This version is easy to edit if needed. Also, click for a mobile-friendly Colorado Timing Console Tip Sheet.

Processing entries for a swim meet? Beginners and pros all love this free Swim Meet Entry Processing Record. Easily track each team through the process. For instructions on how to use it, see the post, Using a Swim Meet Entry Processing Record.